The attendance of researchers at conferences and workshops offered by CLSI and the associated training of HQP (Highly Qualified Personnel) as users of the CLS is a priority for CLSI. High travel costs create a significant barrier for researchers from outside Saskatoon who desire to attend a CLSI offered conference and/or workshop. This program provides access to travel support funds to eligible candidates to assist with travel costs.

Travel support is offered to researchers affiliated with Canadian universities to assist with the associated travel costs of attending a conference or workshop in Saskatoon.

Eligibility

To be eligible for travel support applicants must:

  • Be Post-doc, graduate student, or, undergraduate student enrolled at a Canadian university or college;
  • Provide applicant’s academic Supervisor information;
  • Be registered as an attendee at an upcoming conference and/or workshop offered by CLSI;
  • Agree to the terms of the CWTSP travel reimbursement described below.

How to Apply

To apply, please complete the following form and send by email to travelsupport@lightsource.ca for consideration.

Application Form

Application Deadlines

Applications must be received at least 14 days prior to the commencement of the Conference / Workshop. Applicants will be notified of the results of their application seven (7) days prior to the commencement of the Conference / Workshop.

Approved applicants will be sent an award certificate from CLSI indicating the maximum value of the reimbursement. After travel, applicants must submit their expense claims within three months to their institution and attach the award certificate. It provides institutions with details of how funds will be transferred from CLSI. 

Award Amounts

Travel award amounts are based on travel distance as follows:

  • Travel from within Saskatchewan, outside of Saskatoon, to CLS (only accommodation and ground transportation): up to $500 maximum.
  • Travel from Manitoba or Alberta to CLS: $750 maximum.
  • Travel from Quebec, Ontario, British Columbia to CLS: $1,500 maximum.
  • Travel from the Northwest Territories, Yukon, or Nunavut to CLS: $1,500 maximum.
  • Travel from the Atlantic Provinces to CLS: $1,750 maximum.

All amounts are expressed in Canadian dollars.

Applicants may be awarded amounts less than indicated above based on available funds.

Guidelines and Requirements

Guidelines:

  • Applicants must complete and submit the CWTSP Application Form as made available on CLSI’s website.
  • Any Application Form submitted with incorrect or incomplete information may result in immediate disqualification.
  • Applicants may only submit one (1) CWTSP Application Form per conference and / or Workshop.
  • No single Supervisor shall receive more than 10% of the aggregate amount available for any one conference and / or Workshop.
  • Applicants must indicate on their CWSTP Application Form if they have applied for or received funding as part of CLSI’s Student Travel Support Program (STSP); where applicants have been, or will be, awarded travel support under either the CWSTP or the STSP for the same period for which an application has been submitted, the financial award shall be capped at a 30% increase of the amounts listed herein.
  • Applications shall be processed on a first come first serve basis, subsequent to applying the above criteria.

 Requirements:

  • Subsequent to travelling to CLS, applicant shall submit an expense claim within three (3) months to their academic institution and attach the CWTSP award certificate, as provided by CLSI. The award certificate shall provide academic institution with details of how funds will be transferred from CLSI. Reimbursement to student’s institution is based on expenses for travel and room accommodation only, up to the maximum amount indicated on award certificate. For further clarification CLSI shall NOT reimburse applicants directly, all reimbursement shall be directed to applicant’s institution as identified on Application Form.
  • Travel must occur within the time period for which the application was approved and for the specific conference / workshop indicated on the application.